Obstacles to Efficient Daily Meetings in Agile Development Projects: A Case Study

Abstract

Context: Most of the software organizations that use agile methods organize daily team meetings. Aim: Our aim was to understand how daily meetings are conducted and identify obstacles that reduce their efficiency. Method: We observed 56 daily meetings and conducted 21 interviews in three different teams in two countries. We used the repertory grid technique in the interviews and to analyze the results. Results: We identified thirteen obstacles. The four most prominent ones were: (1) The daily meetings lasted too long (on average, 22 minutes instead of the scheduled 15 minutes). (2) In the meetings that were not self-organized, team members reported to the Scrum Master instead of sharing information among all team members. (3) The interruption caused by daily meetings required substantially more time than the actual meeting time due to overhead before and after the meetings. (4) Several team members had negative attitudes towards the daily meetings. Conclusion: Organizers of daily meetings should evaluate whether the obstacles we have identified are present in their organization and consider our suggestions to remove or reduce these obstacles.